Signing up for clubs
Irrespective of whether a child has attended a club the previous term, all children need to register for the clubs they wish to join at the beginning of each new term.
Club sign-up happens at the Clubs Hub!
The Clubs Hub! usually takes place during the first week of term in the school hall. It is an event where all the different clubs set up their own club table (a club station) and each club station is manned by a club registrar who has the sign-up sheet for that club. The children come into the hall and go to the club stations of the clubs they want to join and ‘sign-up’. Club places are allocated on a first come, first served basis and the club registrar is on hand to answer any questions.
Once the Clubs Hub! is over the signup sheets are used to produce a permission slip for each child and these are sent home for the parents to sign. If a club attracts a payment the full payment must be sent in with the permission slip. There is a deadline return date on the permission slip and if we have not received the slip back by this date we will assume the child does not have permission to attend their chosen clubs. If there is a waiting list for any of the chosen clubs the child’s place will be offered to the next person on the list.
Oversubscription and waiting lists… Should any club be oversubscribed we operate a waiting list process. Any applicants over and above the maximum for a particular club will be added to a waiting list. If space becomes available during the term, the first applicant on the waiting list will be invited to join the club. If that applicant turns down the opportunity the next applicant on the waiting list will be invited, and so on. If a waiting list applicant turns down a club they will be removed from the waiting list of that club and will have to sign-up in the usual way the following term.
Waiting list applicants will be given the first refusal at the beginning of the new term for the club they are waitlisted for.
Behaviour in Clubs
All clubs are the for the enjoyment and education of everyone involved. Children are expected to enter into the spirit of the club and their behaviour should reflect this ethos. If the behaviour of any child is consistently and regularly disrupting the equilibrium of a club, the club leader has the authority to ask that child to leave the club.
When we need to cancel a club… From time to time, for a number of different reasons, we may need to cancel an after-school club. We will always strive to provide as much notice as possible of a club cancellation and, in addition to updating the front page of the website we will also contact you by telephone, e-mail or text message. When a decision is reached in the morning that a club is to be cancelled we will inform you by lunchtime and you will need to collect your child, or arrange to have your child collected, at the end of the school day. When the decision to cancel the club is made after lunch we will still update the front page of the website and contact you by telephone or text message, but we will also provide alternative activities for the children for the time that they would have been at the after-school club if you are unable to collect them.